Submission Deadlines and Important Dates
This is the timetable for postgraduate progress monitoring.
Note that your Feedback Supervisor plays a key role in reviewing your progress and giving you feedback on your reports.
A detailed description of required skills tasks can be found on Moodle.
For tasks that require feedback, these should be submitted to Moodle by the deadlines below.
If there is any reason why you cannot submit to your reviewer by these deadlines then you should discuss this with your Supervisor and obtain agreement from the Director for Graduate Studies.
Course/Stage |
Task
|
Reviewer
|
2026/27 |
PhD year 1 |
Project Outline |
Feedback Supervisor |
5/11/2026 |
Project Risk Assessment |
Supervisor |
5/11/2026 | |
Essential TrainingWarwick values, Teaching and Demonstrating, Anti-plagiarism, Health and Safety etc. Retain certificates/completion proof and upload to Moodle |
Postgraduate Programmes Officer |
5/11/2026 | |
Progress ReportPlease note that on this occasion you will not receive feedback until your interview with the DGS in May (see below). |
Feedback Supervisor |
5/04/2027 | |
Interview with Director of Graduate Studies(will start from 2nd week in May, you will be contacted individually with a date) |
DGS |
5/2027 | |
Review of Second Year Poster Presentation ( May 2027)Second year students produce a research poster in May. First year students should produce a critical review at least one of these. |
Feedback Supervisor |
5/2027 | |
Summary and critical review of one of the Department Seminars |
Supervisor |
20/09/2027 | |
Produce a WebpageMake sure that you have a page or section on the Physics department website that describes who you are, what you're working on and your progress to date before the end of your first year. |
Postgraduate Programmes Officer |
20/09/2027 | |
Other Doctoral Skills TasksWork through the remaining DS1 tasks on Moodle before the end of the first year. |
Feedback Supervisor |
20/09/2027 |
PhD year 2 |
Year 1 Progress and Research Plan ReportThis should include a summary of your year 1 progress, a research plan for the coming years summarising project structure and a Gantt chart (diagram showing how time will be broken down). It should also include an updated budget plan for your research project and any likely travel. |
Feedback Supervisor |
5/11/2026 |
Complete Research Integrity Training |
Postgraduate Programmes Officer |
5/11/2026 | |
Update Project Risk Assessment |
Supervisor |
5/11/2026 | |
Research Poster PresentationThe first part of this task is to present your poster at the poster presentation on the May 2027. The second is to submit a reflective piece. |
Feedback Supervisor |
5/2027 |
|
Research TalkYou should give at least one talk (internal or external) about your research this year. |
Supervisor |
20/09/2027 | |
Departmental Colloquia and Research Group Seminars Keep a record of attendance and write a summary and critical review at least one seminar. |
Supervisor |
20/09/2027 | |
Science Meetings Organise a Group of Collaborator Meeting: All second years should gain experience coordinating meetings of groups or collaborators - this may be a one off science meeting organised as part of a team, or acting as coordinator for a regular meeting programme. |
Supervisor |
20/09/2027 | |
Update Research Webpage Submit evidence (e.g. screenshot) |
Postgraduate Programmes Officer |
20/09/2027 | |
Doctoral Skills: Additional Tasks Work through the remaining DS2 tasks on Moodle before the end of the first year. |
Feedback Supervisor |
20/09/2027 |
PhD year 3 |
Summary of Year 2 ProgressThis should include a research plan and gantt chart, as well as a summary and discussion of your work to date. |
Feedback Supervisor |
5/11/2026 |
Update Project Risk Assessment |
Supervisor |
5/11/2026 | |
Research Paper By your third year you should be drafting a research paper. |
Supervisor |
20/09/2027 | |
Present at a Conference/Meeting You should actively be seeking opportunities to present your work to your science community. |
Supervisor |
20/09/2027 | |
Update Webpage Ensure your webpage is updated with information such as conferences attended, examples of results or descriptions of ongoing projects. Please upload a screenshot of the page to Moodle |
Postgraduate Programmes Officer |
20/09/2027 | |
Department Colloquia and Research Group Seminars Continue to keep logs and attend seminars, making a critical review of at least one such session. |
Supervisor |
20/09/2027 | |
Produce or Update your CV |
Supervisor |
20/09/2027 | |
Other Doctoral Skills TasksWork through the remaining DS3 tasks on Moodle before the end of the first year |
Feedback Supervisor |
20/09/2027 |
PhD year 4 |
Final Year Thesis Plan |
Feedback Supervisor |
05/11/2026 |
Progress Review |
Feedback Supervisor |
11/01/2027 | |
Submission DeadlineAll students have a nominal submission deadline at the end of their fourth year, not including any periods of temporary withdrawal or sick leave. |
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All dates apply to students starting a PhD between 1 June and 30 November. Progress monitoring dates for students who start their studies outside this period will be arranged and advised on an individual basis.